Handling Player Absence
Managing player absences is a challenge every DM faces, especially in long D&D campaigns. When a player is missing, the DM must decide how to handle their character in a way that doesn't disrupt the game flow while ensuring the session remains enjoyable for everyone. It is best to have everyone agree on a consistent approach before the campaign commences. There are several strategies for addressing this issue, each with advantages and drawbacks.
Character is a Silent Companion: The absent player's character stays with the group. The character does not participate in conversations and is assumed to be handling other enemies "off-screen" during combat. Complications can arise when the group needs access to a specific ability, spell, or knowledge only the absent player's character has. Those cases are usually best handled ad-hoc by the DM.
Character is left Behind: The DM creates a narrative reason for the character's absence, such as attending to religious duties, recovering from an injury, or completing a personal errand. This approach works best when the party is not in the middle of a dungeon or critical mission, as it can be challenging to explain a character stepping out mid-adventure.
Group Controls the Character: With the absent player's consent, the other players control the character during the session. This approach allows the party to remain intact, but it requires trust, as the character might participate in dangerous combat or be required to make significant decisions.
DM Controls the Character: The DM runs the absent player's character like an NPC. This approach keeps the game moving smoothly but adds a significant additional burden to the DM. It also requires trust, as the DM might make choices that the player wouldn't.
You Cancel the Session: If the group size is small or the absent player's character is central to the current events, you may choose to cancel the session. However, the rest of the group might still meet and run a separate one-shot adventure. This one-shot could feature new characters or the same ones performing a side quest. It's also an excellent opportunity to try out a new RPG. However, if you take this option too often, your primary campaign will stagnate.